Headshot Photography Agreement

A. Session Fee

The photography fee or Session Fee covers the time and talent of photographer, basic retouching, creative editing of images as determined by the photographer, and a PROOF gallery of images. 


Package 1 Session Includes:

- In studio session for one person

- 1 "look"

- Culled, lightly edited images in a private online proofing gallery that expires within 1 week.

- 2 High Resolution Digital Images

- Additional images available for purchase at $30/each


Package 2 Session Includes:

- In studio session for one person

- 2 "looks"

- Culled, lightly edited images in a private online proofing gallery that expires within 2 weeks.

- 3 High Resolution Digital Images

- Additional images available for purchase at $30/each

B. Location 

The location will be at Sitka Stage & Screen, A-479 4th Street, Courtenay BC. This is unless otherwise discussed with the Photographer.



C. Rescheduling & Cancellations

If an illness or situation prevents a photo session from taking place, client may reschedule their session at least 24 hours prior to their shoot without penalty. Should client fail to give 24 hours notice, or decide to completely cancel the shoot, this session fee is forfeited and will not be refunded. Photographer reserves the right to reschedule due to illness, weather, equipment malfunction, or other circumstances beyond their control.



D. Re-shoots

Re-shoots are determined at the discretion of the photographer. Re-shoots will not be given for poor choices of clothing, make-up, hair or weather related issues, or by not following the recommendations of the photographer.



E. Proofs

Proofing gallery of client’s images will be available for viewing within 48 hours of session date. Proofing gallery will be posted for 1 week and all orders must be placed during that time or an archival fee of $25 will be added to the clients order.



F. All Sales are Final

Due to the custom nature of each session, all sales are final. Please be absolutely sure of your purchase at the time of ordering.



G. Archive

All images will be available for ordering for one (1) month following the delivery of the final product. After one (1) month, all images will be purged from photographer’s hard-drive, except as needed for promotional purposes (If the model release is signed), to be determined by photographer at photographer’s sole discretion. Photographer is not responsible for loss or damage to the digital files due to circumstances beyond the photographer's control.



H. Payment

All payments are due in full unless payment arrangements have been made. Orders will not be processed until payment in full is received. If client has arranged a payment plan, order will be placed after the final payment has been received.



I. Damage

Photographer is not responsible for the damage of portraits after delivery to client, including damage caused during transit. Client assumes all responsibility for the safety of all images upon receipt.


J. Liability

Photographer is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children and for themselves and release photographer from any claims against their person or their business.

K. Copyright & Penalty

Sitka Stage & Screen retains all copyrights to all images created during client’s session, but shall grant an exclusive license to the client to reproduce and publicly display the purchased images. A print release will be provided with the purchased digital files to print portraits. The print release does not allow selling or altering of your images without the photographer’s written permission. It is illegal to copy, scan, download, print, share, alter, or otherwise steal any image created by Sitka Stage & Screen during client’s photo session. This applies to “sneak peek” images, images posted in an online proofing gallery, blog, Facebook, or hard copy images. If client steals images via any method listed above, or any other method, client will be invoiced for the cost of EACH digital image client has stolen, at photographer’s current price per digital file. 

Model Release


I grant SITKA STAGE & SCREEN - Allyson Leet, Katie Clarkson & Laurel Moffat the right to record video, record voice and take photographs of myself and/or my child and my property as deemed fit by SITKA STAGE & SCREEN.

I detail below my authorization to allow SITKA STAGE & SCREEN, its assigns and transferees to copyright, use and publish the same in print and/or electronically. I detail below my authorization to allow SITKA STAGE & SCREEN to use such video, voice recording and/or photographs of me and/or my child with or without my name and for any lawful purpose; including such purposes as publicity, illustration, advertising and web content.


Session Time